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Precinct Roster Review Procedure

Citizens Oversight (2016-08-08) Ray Lutz

This Page: http://www.copswiki.org/Common/PrecinctRosterReview

0808161258a.jpg
Precinct Rosters in boxes. Note pages bound with circular clips are for a single precinct consolidation.
There are about 20 precincts in each box.

Precinct Roster Review Procedure

Capturing information from the Precinct logs may be much more important than just making sure the NPP ballots make it through the screen unchallenged.

Background

At the precinct, workers are supposed to log in every single voter who is processed. One of the logs is for provisional ballots. We have attempted to get these scanned and turned into images so we could review them later on the website. But they resisted because there were signatures on the pages. So the best we could do was to sit down with binders and transcribe the information into a spreadsheet that we could review later. In our review in 2008, we did 85 precincts, a 5% sample. If you chose to do a sample, you should chose the first 1% as the same precincts involved in the 1% manual tally, then include another 4%. If we have enough volunteers, do another 5%. Mainly, in our earlier review, we counted how many voters were in each of the many log pages for each precinct.

1. Make an appointment with ROV

It will be necessary to make an appointment with the Registrar of Voters to look at these materials.

2. Prepare data logging sheets.

The basic fields we used in our prior review are as follows. (Assuming no changes to the forms).
Field Enter data from this field
Blank Ballots Ballot Statement (1), hand count before election
Unused Ballots Ballot Statement (2), hand counted after election
Voted Ballots Ballot Statement (3), from ballot box
Provisional Ballots Ballot Statement (4), number of ballots in peach envelopes
Spoiled Ballots Ballot Statement (5), number of spoiled ballots
Blue Page Signatures Ballot Statement (7A), number of signatures on Blue pages
White Page Signatures Ballot Statement (7B), number of signatures on White Pages
Pink Page Signatures Ballot Statement (7C), number of signatures on Pink Pages
Peach Provisional Signatures Ballot Statement (7D), number of signatures on Peach pages
Total Signatures Ballot Statement (7E), total signatures as reported
Touch Screen Ballots Ballot Statement (9), number of ballots completed on touch screen DRE machines
Total Voted Ballots Ballot Statement (8A), Add lines 3, 4, 9
Ballot Statement Notes Ballot Statement (8B), do values match and why
Ballot Count Adjustment Our adjustment to get to our best estimate of ballots in the box
Adjustment Notes Why an adjustment is valid.

In addition, we want to get additional information by reviewing the signatures and reasons on the provisional logs sheets.
  1. number of NPP/DEM provisionals
  2. other provisionals, esp. those that do not have any presidential option.
  3. Unfortunately, the precincts in San Diego DO NOT keep track of the number of VBM ballots dropped off at the polling place. But if they have fixed this, then keep track of this too.

You can see the captured data from the work we did in our 5% sample in 2010: http://www.copswiki.org/Cops/AllPrecincts

Here is a TUTORIAL VIDEO:

It will likely be best to use two volunteers for each precinct, one to count and one to take the information, either on paper or just enter into a spreadsheet. I am estimating perhaps 10 minutes per precinct. If you did it for all 1522 precincts, it would then take 1522*10min = 500 person hours. If we had ten people working diligently, this would still take more than a week (50 hours).

The best way to work is to start with a 5% sample, then go to 10%, etc. Doing a 10% sample will still take 50 person-hours. Ten people could do it in 5 hours. For 1522 precincts, that is 152 precincts and would be a really good set of data.

In San Diego, June, 2016, the following precincts (sequence numbers) were chosen by random draw in the 1% manual tally selection process.

1% Manual Tally Precincts Additional for 5% Additional for 10%
32, 363, 368, 418, 597, 637, 670, 686, 857, 877, 991, 1229, 1332, 1418, 1431, 1454 TBD TBD

We recommend that you do not inform the ROV until the last minute what your additional precinct numbers are so they can't fix up those rosters in any way.

NPP/NPP and NPP/DEM Investigation

In the 2016 primary, we discovered a vast number of NPP voters who were not given the opportunity to cast a ballot with the presidential race on it, despite the fact they have a right to do so to some parties.

PROCEDURE 1 -- Phone Number & Address Harvesting

This step can be separated into a separate task processed by a separate team. There is no phone calling in this task.

  • Open the Sig Notes spreadsheet for a given sequence number.
  • For each line with a number in NPP/NPP and NPP/DEM, create an entry in the phone list spreadsheet. Phone list spreadsheet should have the following fields (in the first columns) This example is for precinct seq 13. xx inserted to obscure the information on this public website page.

SEQNUM NPP/DEM NPP/NPP Name Phone Address CityZip Q01 Q02 Q03 Q04 Q05 Q06 Q11 Q12 Q13 Q14
13   1 Matthew Adams   181xx SENCILLO DR SAN DIEGO 92128                    
13   1 Lloyd Billotte xxx-xxxx 122xx GREENS EAST RD SAN DIEGO 92128                    

PROCEDURE 2 -- Phone Calls

TELEPHONE SCRIPT

Hi, this is (your name) from Citizens Oversight, a nonpartisan nonprofit organization, and we are conducting a survey of election anomalies in the June Primary Election. Am I speaking with (name on the roster)? Do you have a minute to answer a couple of questions? Any information we gather is confidential.

--NO-- Is there a better time to call? (record in Call Status CB:date)

NP/NP Voter

  • (CONFIRMING RECORDS):
    • A. According to precinct documents, you were registered as a no party preference voter in the June election, is that correct?
    • B. Precinct documents indicate that you voted on a non-partisan ballot, (that is, with no presidential candidates) is that correct?

  • Q01: Did you know that you could have requested a "crossover" ballot with the presidential race for the Democratic or a few other party's primaries?
    • --NO -- did not know --
      • Q02: If you would have known this, would you have voted for a candidate in one of the presidential primary races?
        • --YES-- Q02: Which party and which candidate would you have voted for?
        • --NO-- Okay thank you.
    • --YES, I did know--
      • Q03: Did you try to ask for a crossover ballot?
        • --YES--
          • Q04: What happened such that you did not get a crossover ballot?
          • Q05: If you would have gotten a crossover ballot, would you have voted for a candidate in one of the presidential primary races?
            • --YES-- Q05: Which party and which candidate would you have voted for?
            • --NO-- Okay thank you.
        • --NO, did not try.
          • Okay, thank you.
  • Q06: Is there anything you would like to say about your experience at the polling place? (try to transcribe this)
  • Closing:
    • That does it. We appreciate your help in our research project. If you would like to help us with our work, our website is citizensoversight.org
    • If you would like to donate, please visit citizensoversight.org/donate.

NP/DEM Voter

  • (CONFIRMING RECORDS):
    • A. According to precinct documents, you were registered as a no party preference voter in the June election, is that correct?
    • B. Precinct documents indicate that you voted on a Democratic Crossover ballot, is that correct?

  • Q11: Did you have any difficulty getting the crossover ballot? Explain.
  • Q12: if you know, did they put your ballot in a provisional envelope which you had to sign? (YES/NO)
    • IF NO, confirm: did you put the crossover ballot directly into the ballot box?
  • Q13: Did you vote in the presidential race? IF YES: Which candidate did you vote for?
  • Q14: Is there anything you would like to say about your experience at the polling place? (try to transcribe this)

  • Closing:
    • That does it. We appreciate your help in our research project. If you would like to help us with our work, our website is citizensoversight.org
    • If you would like to donate, please visit citizensoversight.org/donate.

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Title Precinct Roster Review Procedure
Publisher Citizens Oversight
Author Ray Lutz
Pub Date 2016-08-08
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0808161258a.jpgjpg 0808161258a.jpg manage 1762.4 K 2016-08-08 - 21:45 Raymond Lutz Precinct Rosters in Boxes at San Diego ROV
Topic revision: r7 - 2016-09-16, RaymondLutz
 

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